📄 Must-Have Documents in Your Truck at All Times

Stay Compliant. Stay Prepared. Stay on the Road.

Every commercial truck driver is required to carry specific documents in their vehicle at all times — not just for legal compliance, but also for their safety, liability protection, and smooth inspections. Below is your ultimate checklist. ✅ Bookmark this page and never miss a required doc again!

🚛 1. Driver’s License (CDL)

🔹 A valid Commercial Driver’s License is a must.
🔸 Must match the class and endorsements required for the type of vehicle you're operating.

🆔 2. Medical Examiner’s Certificate (DOT Medical Card)

💉 Required to prove you're medically qualified to operate a CMV.
📅 Keep it up to date and within the valid period (typically 24 months).

🗂️ 3. Proof of Insurance

📄 Always carry your insurance card or certificate of insurance (COI).
🏢 The insurance must meet minimum FMCSA liability limits.

🔢 4. Vehicle Registration

📘 Proof of current registration for the tractor and trailer.
🛑 Must match your plate numbers and VINs.

🧾 5. USDOT & MC Authority Documents

🚨 You must carry a copy of your Operating Authority (MC Certificate)and USDOT registration confirmation.
📬 Required during roadside inspections and weigh station checks.

📝 6. Lease Agreement (If Applicable)

🤝 If operating under a lease, keep a copy of the current lease agreement in your vehicle.
🔍 It must clearly show the motor carrier’s name and DOT number.

📑 7. Logbook / ELD Backup Instructions

🕒 If using paper logs or an Electronic Logging Device (ELD):
➡️ Carry ELD malfunction instructions, user manual, and at least 8 blank paper logs for backup.
⚠️ Required under 49 CFR §395.22(h).

🧭 8. IFTA & IRP Documentation

🌎 For interstate drivers:
📄 Keep your IFTA license and decals and IRP registration (cab card) handy at all times.

📚 9. Hazmat Documents (If Applicable)

☢️ Hauling hazardous materials?
You must have:

🔶 Shipping papers
🔷 Emergency response information
🧯 Proof of Hazmat training certification

🧵 10. Vehicle Inspection Reports (DVIRs)

🔧 Required for both pre-trip and post-trip inspections.
📋 Some states and carriers require maintaining up to 7 days of recent DVIRs.

🔍 11. Annual Vehicle Inspection Report

🗓️ A current copy of your Annual DOT Vehicle Inspection
🔧 Must be performed by a qualified inspector and renewed yearly.

🔐 BONUS: Keep These Handy

✔️ Accident register and procedures 🚧
✔️ Emergency contact numbers 📞
✔️ Company Safety Policy 🧾
✔️ Load permits & overweight/oversize documents (if applicable) 📦
✔️ Fire extinguisher & safety equipment checklist 🔥🧯

🛠️ Need Help Staying Compliant?

Let DOT Registrations keep you on track with all your FMCSA documentation, filings, and compliance needs. 📬
✅ From USDOT Numbersto BOC-3 Filings, we’ve got your back — fast, simple, and hassle-free.

🔗 Click here to explore our services and get your documents in order today!

💡 Pro Tip: Save this page or print out a checklist version to keep in your truck. One small missing document can lead to big fines or even roadside shutdowns!

📥 Questions?

Call: (202) 221-6242

email: info@dotregistrations.org